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A Proposal:
Caribbean Historical Preservation Institute
Proposal first established here in 2002

Suggestions are always welcome... Please send them HERE
Click HERE to enter the Discussion Forum!!

caribbean, historical, history, historian, preserve, preservation, preserving, institute, society, association, library, museum, not-for-profit, non-profit, non profit, nfp, non governmental agency, nga, archive, archival, archivist, genealogy, research, researcher, search, scientific, university, student, tourism, archaeology, archaeologist

  

caribbean, historical, history, historian, preserve, preservation, preserving, institute, society, association, library, museum, not-for-profit, non-profit, non profit, nfp, non governmental agency, nga, archive, archival, archivist, genealogy, research, researcher, search, scientific, university, student, tourism, archaeology, archaeologist
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caribbean, historical, history, historian, preserve, preservation, preserving, institute, society, association, library, museum, not-for-profit, non-profit, non profit, nfp, non governmental agency, nga, archive, archival, archivist, genealogy, research, researcher, search, scientific, university, student, tourism, archaeology, archaeologist

  

caribbean, historical, history, historian, preserve, preservation, preserving, institute, society, association, library, museum, not-for-profit, non-profit, non profit, nfp, non governmental agency, nga, archive, archival, archivist, genealogy, research, researcher, search, scientific, university, student, tourism, archaeology, archaeologist

 
Proposer

James C. Lynch
 

Seconders (contact me if you want to be added to this list)

Christopher M. Codrington
Laura Alderson
Caroline Rostant
Dave Davis, Ph.D.
    (Professor of Anthropology, University of Southern Maine and
    Visiting Professor of Louisiana Studies, Tulane University)
Lisa Jenkins
Warren Alleyne
Ronnie Hughes
Philip Thorne
David Hunt

 
caribbean, historical, history, historian, preserve, preservation, preserving, institute, society, association, library, museum, not-for-profit, non-profit, non profit, nfp, non governmental agency, nga, archive, archival, archivist, genealogy, research, researcher, search, scientific, university, student, tourism, archaeology, archaeologist
 
caribbean, historical, history, historian, preserve, preservation, preserving, institute, society, association, library, museum, not-for-profit, non-profit, non profit, nfp, non governmental agency, nga, archive, archival, archivist, genealogy, research, researcher, search, scientific, university, student, tourism, archaeology, archaeologist

 
Proposed name

CHPI : Caribbean Historical Preservation Institute
(Open to review and change).

Mission Statement

(To be created when all the ideas and suggestions have been received and considered).
 

Over-all initial concept
(
Open to review and change)

Multi-national, international, Caribbean and local sponsors combine resources with local governments and local Societies / Associations / Friends into one self-sustaining, not-for-profit umbrella organisation which is Caribbean-wide in scope, starts with expenditure in preservation and research, and adds income in production and sales as a stock of material is built up and can be reproduced in a clean, readable and accessible format.
 
The major resource should be (initially private) a searchable database of all documents OCR'd so that every single word (name, place, location) can be accessed in its relevance on a document for any purpose. A feature of the search should be fuzzy logic (such as the IGI's Soundex) where words that have changed over the years would be included in the results returned (Barbadoes = Barbados; Londinium = London; etc.). This database could eventually be made available on the web by subscription so that individual research can be done anywhere.
  
The CHPI would find the financing (and, where possible, the proper equipment) from donors and seek the fullest written authority from governments - the key to the vault, basically - to digitise all existing records, starting with the oldest and most fragile available, and present the local government Archive or Library with copies of the digitised material appropriately in properly bound paper or microfilm or microfiche form (as locally desired) periodically or as each document is completed.
 
Digital copies of everything would be deposited in several places (Barbados, USA, Canada, UK), uploading in real time via the Internet and/or by periodically sending hard drives in the mail so that no part of the archive could be totally lost in any possible eventuality (fire, hurricane, earthquake, theft, or any other natural or man-made disasters).
  
The sustaining force is vending, sales, education and tourism... vending copiers, vending microfilm/fiche printers, research-for-hire and research-to-order by phone, fax and internet, copies of books and documents on paper, film, fiche and CD (and whatever other mediums come along), guided tours, classes, articles, publications, and whatever else is deemed appropriate. the informational output and distribution is expected to be substantially more prolific than the informational input.
 
The local presences would remain local, soliciting local, international and multi-national advertising, service, supplies, and whatever else they need. Hopefully, the vending part would pay most of the expenses, and I am sure that if such a project were to get started the rest would follow (with the right publicity, of course).
  
A Caribbean-managed organisation, run by reputable, interested and active Caribbean nationals with international affiliations, has a far better chance of great success than a foreign-owned and/or foreign-run entity, simply because of the trust factor. And, starting in an island like Barbados suggests that if it can be introduced there and an established Caribbean model constructed it will also succeed as such elsewhere in the region.
 
An established successful model would presumably also have the support and recommendation of local politicians and administrators as expansion is carried out locally and to the other islands.
 

Major long-term objective
(
Open to review and change)

Nothing less than a complete usable copy (on paper and/or film, but mostly available on file, database and other electronic media) of every piece of historical and genealogical evidence worldwide relating to each island in the Caribbean. Every word stored in a database (such as the search engines implement) so that it can be searched by name, place, location - or any other factor (eg: genealogy books use an "Index Nominum" = Name Index).
  
Clearly, storage on advanced electronic media through a network with multiple backup procedures and locations would be the most efficient and compact method of storage and for retrieving images for on-site, on-demand printing, and for ongoing future manipulation such as OCR, CD-imaging, custom individual or mass archiving through data processing routines, etc.
   
(No current information about effective, high quality binding possibilities on location - such as "perfect binding" - but that shortfall is not a significant obstacle to starting or continuing such a venture, and it is easy to start such a process using fast and temporary methods used by print stores - such as spiral or tooth binding.)
  
  • To incorporate and make a reality the Caribbean Historical Preservation Institute with the object of implementing immediate and ongoing projects in Historical and Archaeological Preservation in coordination with local citizens and governments;
  • If necessary and possible to incorporate the existing local and offshore "Friends of..." support entities into the larger organisation;
  • To contact, encourage and coordinate all possible government, donor, corporate and private agencies, Museums, Archives and individuals into a single organised force that will work together to achieve the necessary steps, one island at a time, in the shortest possible time frame;
  • To seek out Heads of Governments and wherever possible have buildings, signage and facilities permanently assigned that are appropriate to the archival function; and/or to acquire property, buildings and facilities through ouright purchase, grant or donation;
  • To seek out and have installed the necessary digitiser-printers, binders, computers, networks, microfilm and microfiche equipment, air conditioning, humidity control, special processing equipment and insect control to international archival standards;
  • To seek out and have installed (beg, borrow, buy, have donated) the appropriate high quality photocopiers, microfilm readers and microfilm printers, all with embedded vending capability so that the machinery and the institutions will have an ongoing capability to finance themselves and take care of future requirements through ongoing philanthropy and/or tasteful advertising opportunities;
  • To seek out and implement agreements whereby local service companies are committed to providing installation, advice, service, parts, paper, options and/or supplies free or at cost (or less) in return for localised advertising, whether on the machines, through named rooms or buildings, or by any other device;
      
    *Please note: In any and all of the above equipment requirements, I do not believe that any equipment in poor condition would be acceptable simply because it was being donated. Donated equipment should be either new or reconditioned to a 10-year normal life expectancy (or longer).

    == IMPORTANT: Either this is done properly or not at all. ==
      
  • Open to any and all other useful and practical suggestions, including internet-related.
  • To make a start with Barbados. Immediately.
  • Why Barbados? Because Barbados is an ideal location to create the first model for repeating on the other islands:
    • excellent infrastructure
    • excellent communications
    • excellent transportation: internal and external
    • central location: would work well as a future supply-line headquarters
    • forward attitudes
    • several good local researchers already in place
    • University of WI campus located there
    • more good material to start with
    • more + + +
        
caribbean, historical, history, historian, preserve, preservation, preserving, institute, society, association, library, museum, not-for-profit, non-profit, non profit, nfp, non governmental agency, nga, archive, archival, archivist, genealogy, research, researcher, search, scientific, university, student, tourism, archaeology, archaeologist

  

caribbean, historical, history, historian, preserve, preservation, preserving, institute, society, association, library, museum, not-for-profit, non-profit, non profit, nfp, non governmental agency, nga, archive, archival, archivist, genealogy, research, researcher, search, scientific, university, student, tourism, archaeology, archaeologist

 
Only after financing and adequate equipment donation has been sought out, committed and received:

  • Acquire appropriate location/s for CHPI headquarters and renovate for long-term needs - self-owned building and facilities would be necessary immediately - or within a short time - for independence of policy and action
  • initiate install of airconditioning, dehumidifiers, insect control, backup generator/s
  • hire, equip, train appropriately-qualified staff
  • create/initiate master catalog/database of contents, purchase/create fuzzy-logic search software
Re: Island Archives, Registrars and Records Offices
  • Meet with Government Minister/s responsible:
    • Immediate objectives:
      • get anything moving right away
      • initiate install of immediate-needs equipment
      • start filming/copying/OCR process
         
  • Meet with Library/Archive/Museum Board of Trustees:
    • Immediate objectives:
      • get anything moving right away
      • initiate install of appropriate equipment
      • start filming/copying/OCR process
         
  • Meet with the Officers of any other archival, historical and/or preservation organisation and seek the same objectives.
      
caribbean, historical, history, historian, preserve, preservation, preserving, institute, society, association, library, museum, not-for-profit, non-profit, non profit, nfp, non governmental agency, nga, archive, archival, archivist, genealogy, research, researcher, search, scientific, university, student, tourism, archaeology, archaeologist

    

caribbean, historical, history, historian, preserve, preservation, preserving, institute, society, association, library, museum, not-for-profit, non-profit, non profit, nfp, non governmental agency, nga, archive, archival, archivist, genealogy, research, researcher, search, scientific, university, student, tourism, archaeology, archaeologist
 
Other (and Future) Possible/Probable Activities
  • Collection and printing of oral histories
  • Collection and printing of family histories and pedigrees (voluntary)
  • Encouragement, collection and printing of old and new Archaeological publications - and/or initiate new publications
  • Encouragement, collection and printing of old and new Anthropological publications - and/or initiate new publications
  • Monthly web and/or paper/s publication (subscription to web pages, PDF and email content) of articles in newsletter form, potential to turn into journal and then magazine format
  • Seek contributions (articles, papers, opinions, proposals, etc.) from journalists and professionals in all fields appropriate to the activities of the CHPI, in addition possibly towards linking local/regional anthropology to other anthropologies on a global scale
  • creation of in-house & on-line merchandise
  • creation of in-house maps
  • creation or implementation of local souvenirs
  • activity product merchandising
  • creation of in-house articles, films, papers, CDs, DVDs, OCR'd files
  • research papers and database searches
  • local and regional guided tours, including recordings
  • local/regional genealogy studies
  • local/regional archaelogy studies
  • local/regional anthropology studies - including DNA sampling and comparisons to global sampling
  • guided tours for schools, etc.
  • encourage and implement official local, regional and international studies, University links and Credit courses in regional anthropology, archaeology, archivism, preservation, etc.
  • initiate old/new paper preservation chemistry, etc. with the assistance of preservation materials manufacturers and suppliers
  • much more + + +
      
caribbean, historical, history, historian, preserve, preservation, preserving, institute, society, association, library, museum, not-for-profit, non-profit, non profit, nfp, non governmental agency, nga, archive, archival, archivist, genealogy, research, researcher, search, scientific, university, student, tourism, archaeology, archaeologist

  

caribbean, historical, history, historian, preserve, preservation, preserving, institute, society, association, library, museum, not-for-profit, non-profit, non profit, nfp, non governmental agency, nga, archive, archival, archivist, genealogy, research, researcher, search, scientific, university, student, tourism, archaeology, archaeologist
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caribbean, historical, history, historian, preserve, preservation, preserving, institute, society, association, library, museum, not-for-profit, non-profit, non profit, nfp, non governmental agency, nga, archive, archival, archivist, genealogy, research, researcher, search, scientific, university, student, tourism, archaeology, archaeologist

    

caribbean, historical, history, historian, preserve, preservation, preserving, institute, society, association, library, museum, not-for-profit, non-profit, non profit, nfp, non governmental agency, nga, archive, archival, archivist, genealogy, research, researcher, search, scientific, university, student, tourism, archaeology, archaeologist
 
Income
  • in-house & on-line merchandise
  • on-line catalog
  • maps
  • souvenirs
  • merchandising
  • films, paper, CDs, OCR files
  • email & fax enquiries, research and database searches
  • files
  • researchers' time
  • vend equipment on floor
  • local and regional guided tours
  • genealogy tourism and studies
  • archaelogy tourism and studies
  • anthropology tourism and studies
  • educational tourism (guided school tours, etc.)
  • University Credit contributions
        (anthropology, archaeology, archivism, preservation, etc.)
  • Chemical corporation involvement
        (old/new paper preservation chemistry, etc.)
  • + + + +
     
     
Expenditure
  • furnishings
  • equipment
  • electricity
  • water
  • telephone
  • net connection
  • salaries
  • rental
  • allowances (food, gas, travel, etc.)
  • secretarial (paper, enevelopes, scribes, folders, etc).
  • postage
  • paper
  • film
  • processing materials
  • + + + +
      
caribbean, historical, history, historian, preserve, preservation, preserving, institute, society, association, library, museum, not-for-profit, non-profit, non profit, nfp, non governmental agency, nga, archive, archival, archivist, genealogy, research, researcher, search, scientific, university, student, tourism, archaeology, archaeologist

 

caribbean, historical, history, historian, preserve, preservation, preserving, institute, society, association, library, museum, not-for-profit, non-profit, non profit, nfp, non governmental agency, nga, archive, archival, archivist, genealogy, research, researcher, search, scientific, university, student, tourism, archaeology, archaeologist
 
Difficulties expected
  • initial registration of non-profit organisation (US? Canada?)
  • funding/equipment sources and quantity
  • local and regional politics
  • equipment availability
  • electricity cycles (50/60), reliability (battery bank/inverters in out-islands?); working or backup generators.
  • backward attitudes and ignorance
  • intelligent manpower - supervised volunteer workers?
    • University volunteers?
    • incorporated into local/extra-regional University course requirements/experience?
    • school volunteers?
    • other volunteers? "Historical Tourism"? "Genealogy Tourism"? Certainly some people would come and work on vacation if they knew they could get involved and learn something about their family and life in former days at the same time. Would also contribute to the tourism income of the islands.
    • amateur researchers: perform hours of work for research training and experience (- trade exchange?)
  • recovery techniques - University and Professional people and paper/pulp companies may be very interested in this "information archaeology", "paper chemistry". May also be able to stimulate an information and/or "busman's holiday" exchange with police forensic departments.
  • water and insect damage.
  • preservation techniques may have to be developed from scratch. In cases we may actually have to deal with the possibility of discarding extremely fragile material after what available info has been retrieved.
  • more + + + +

     

Positives in hand

  • Not-for-profit status avoids income tax, many import duties and other expenses, making more income/resources available to objectives of organisation
  • Proposed organisation is not a profit vehicle for any person, hopefully commercial pressures are largely avoided
  • Objectives of organisation can be seen by most locals as positives for the islands
  • Some objectives of organisation would actually relieve local governments of expenses - for many of whom money is in short supply and for whose people discretionary income is scarce
  • Objectives of organisation would promote employment of skilled and unskilled persons, both local and foreign
  • Objectives of organisation would add a dimension to tourism, and should increase drawing features and tourism numbers
  • Objectives of organisation seek to add knowledge of both people and lands - anthropology, archaeology, genealogy, history and more
  • more +++

  

caribbean, historical, history, historian, preserve, preservation, preserving, institute, society, association, library, museum, not-for-profit, non-profit, non profit, nfp, non governmental agency, nga, archive, archival, archivist, genealogy, research, researcher, search, scientific, university, student, tourism, archaeology, archaeologist

  

caribbean, historical, history, historian, preserve, preservation, preserving, institute, society, association, library, museum, not-for-profit, non-profit, non profit, nfp, non governmental agency, nga, archive, archival, archivist, genealogy, research, researcher, search, scientific, university, student, tourism, archaeology, archaeologist

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